When you you’re a human resources manager, one of your duties is keeping on top of compliance rules and regulations. Your company needs to abide by the Fair Labor Standards Act (FLSA), Occupational Safety and Health Administration (OSHA) rules, sexual harassment policies, and antidiscrimination laws, among others.
What’s the best way to ensure that the company stays in compliance?
1) Keep on top of rules and regulations
One of the challenges of keeping abreast of compliance rules, regulations, and laws is that they change. You need to make sure that you know the most recent ones, so your company policies follow them.
If necessary, hire a consultant or keep an attorney on retainer, if possible, to notify you when relevant policies change and break them down for your department.
2) Develop a set of compliance guidelines
Part of the compliance job, of course, is letting the managers, supervisors, and employees know what the compliance regulations that are relevant to their job are! The best way to do this is to develop a set of compliance guidelines.
A policy manual is a good idea also; the guidelines can be contained in a larger group of company policies.
3) Hold informational sessions
While it’s great to have guidelines and manuals written, busy managers and employees may, let’s face it, not always take the time to read them thoroughly. The best strategy here is to hold informational sessions. This can be part of onboarding and can be combined with other information on the policies.
Think about video recordings of existing sessions for employees as a refresher or introduction to compliance.
4) Tap into the managers and employees
Make sure that managers and employees know they can always tell HR about any areas that are not in compliance.
People working next to conditions that may not meet OSHA standards, for example, are in a position to tell you about it. It’s better you know that having the company face an inspection and a fine — or worse, an accident.
Put up posters regarding rules and regulations to reinforce what they are. Many government organizations, such as OSHA, supply these free of charge.
5) Follow the rules
If an issue arises, discuss it with all parties with a stake. Be sure to follow the policies you have set.
It’s wise to give an opportunity for correction, but establish what the correct must be and the time frame it must be completed in.
Stride Staffing Will Help Meet Your Needs
If you have questions about compliance, we can help. We work with many companies to establish policies.
Stride Staffing’s goal is to build stronger connections between employers and individuals by doing staffing differently. Really. Contact us today for hiring and recruitment help in Arlington, Texas and other locations.